We know that your invoices can contain sensitive information. We promise to keep that information
at all times, even if you only have a trial account with us. The only people who'll be allowed to see your
invoices are Billtrader staff and the two patent firms listed on the bill (ie the biller and the payer).
When you sign up for a Trial Account we don't charge you anything and you can't break anything. You have
30 days to play around with the interface, do some test trades and ask us anything you like. If
you're happy we'll move you to a live account. If not, we'll part ways.
The aim of the Trial Account is to help you make a decision as to whether you'd like to open a Live
with Billtrader. You can only use your access to your Trial Account for that purpose.
Also, we only act for intellectual property (IP) law firms. So by signing up to a Trial Account
you're assuring us that you work for or represent an IP firm.
When you sign up to a Trial Account you're agreeing to these Trial Account Terms and
When you sign up for a Live Account you're entering a contract with Billtrader Pty Ltd, the Australian
company of the whole Billtrader Group, and you're agreeing to the terms outlined below.
When you send us a bill you're promising us that they are real bills owed by you or your foreign agents
work you or they have performed.
Account Payable Trades
When you do a trade for your accounts payable invoices, the total will be in our favour. By making that trade,
you're agreeing to wire the total amount to us so it arrives in our account by the Settlement Date you choose.
Accounts Receivable Trades
When you do a trade for your accounts receivable invoices, the total will be in your favour. We will wire
the total amount to your nominated account by the Settlement Date you choose.
By trading your bills, you are effectively assigning that debt to Billtrader Pty Ltd. We are then legally
authorised to collect those funds on your behalf.
If a foreign agent refuses to pay a bill, questions its value or takes more than 6 months to pay, we reserve the right to pass the bill back to you for collection. Billtrader isn't a bad debt collection agency. We help streamline the process of paying and collecting on the 99.8% of patent firm bills that are paid without any issues.
Our usual approach when this happens is to reverse out the transaction by deducting the amount we had already paid you from your next trade.
Additional Paperwork for Large Receivables Clients
Whilst we’re happy to get you started without too much paperwork, once you’ve traded over US100,000 / EUR100,000 / AUD100,000 with us,
we reserve the right to request copies of your financials to help us decide whether to provide you with further funds. If you’re a very large
IP firm we may get our financial partners involved in helping pay you for your receivables whilst we continue to politely follow up with your
agents for the funds. That larger relationship may require you to sign a brief agreement with our financial partners,
which we will discuss with you in advance.
Receivables Collection Process
Before you start sending us your invoices to collect, we ask that you send an introductory email to your foreign agents and copy us. That way we have the
contact details of your agent and they know that you’ve authorised us to communicate with them about your invoices.
When you send us one of your own invoices to collect from your foreign agent, you need to have removed your own bank account details and payment
instructions from the bill and have replaced them with:
ATTN: OUR BANK DETAILS HAVE CHANGED
Please pay this bill via Billtrader (www.billtrader.com)
Please send your invoice only to us and we will forward it on to the foreign agent. This is so that we can make sure that they have received the
invoice and so that we can provide them with our bank details and a local amount to pay.
Please note that we only collect from reputable IP Firms. If you would like us to collect from a large multinational corporation, we’re open to the
idea, but please ask us to approve them before sending us those invoices.
We also only collect from firms in countries where we have bank accounts. As at July 2020, that list is:
Australia, Canada, China, Europe, Hong Kong, Japan, New Zealand, Singapore, UK and the USA.
Note also that the firms we collect from must be located outside your home country.
For every bill you trade, we charge you a small administration fee. That fee covers:
- Capturing the data from your invoice
- Paying your foreign agents
- Collecting the funds from your foreign agents
- (For software we have integrations with): Uploading the invoices to your accounting software and marking them as paid
As at July 2020 that fee is USD/GBP/EUR1.50 or CAD/NZD/AUD2.50 per invoice (depending upon your home currency).
We'll send you a bill once a month summarising the fees you owe and you'll need to pay those fees within 30 days.
Apart from the administration fees above, Billtrader makes a small percentage whenever a currency exchange is involved.
We give you the convenience of paying or being paid in your home currency and we pay or collect from your foreign agents
in their home currency. That allows you and your agents to completely avoid currency risk and international bank transfer
fees. Because part of our revenue comes from currency exchange, we ask that no more than 25% of the value of the bills
you trade involve same-currency trades (eg using USD to pay an invoice issued in USD). Alternatively, for same-currency
trades we may agree with you to pay less than 100% of the invoiced amount.
Don't Copy our Stuff
The aim of your Billtrader account is to enable you to process your IP firm bills efficiently. It is not to
allow you to set up a competitive business to Billtrader by copying our systems, software and processes.
By registering at billtrader.com you're agreeing not to copy our stuff without our prior written
We're developing new IP all the time, but in addition to the text and images on this site which are
protected by copyright, BILLTRADER and the BILLTRADER Logo are registered trade marks and many aspects
of our software platform are covered by eleven national patent applications which depend from PCT
application No PCT/AU2016/050470.